Privacy Notice


1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. Personal data is any information about a living individual which allows them to be identified from that data, ie a name, photograph, video, email address or address etc. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we?

Hook Parish Council is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.

The Parish Council also works with other data controllers, ie East Riding of Yorkshire Council, contractors, community groups, charities, other not-for-profit entities. The Parish Council may need to share your personal data we hold with them so that they can carry out their responsibilities to the Council. If you have any questions, wish to exercise any of your rights or wish to make a complaint, you should do so directly to the relevant data controller.

3. How do we process your personal data?

Hook Parish Council complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We may use your personal data for the following purposes: -

  • To enable us to provide a voluntary service for the benefit of the residents in Hook.

  • To manage our employees and contractors.

  • To maintain our own accounts and records.

  • To inform you of news, events, activities and services running in Hook.

4. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be used in order to carry out a service and for purposes connected with the Council. We will only share your data with third parties outside of the Council with your consent.

5. How long do we store it and is it secure?

The Parish Council adhere to the retention schedules, which the East Riding of Yorkshire Council have in place, to ensure that information is only held for as long as it is needed. All information is held via encrypted storage/access controlled.

6. What rights do you have?

The rights that you have depend upon the grounds upon which Hook Parish Council collected your information. In most cases, people who have been involved with Hook Parish Council will have the following rights:

  • The right to be informed about the collection and use of their information.

  • The right of access to personal data we hold on you.

  • The right to rectification – if the data we hold on you is out of date, incomplete or incorrect, you can inform us and your data will be updated.

  • The right to erase your personal data.

  • The right to restrict processing – upon receiving your request we will contact you and let you know if we are able to comply or if we have a legal obligation to continue to process your data.

  • The right to data portability – you can request that we transfer some of your data to another controller.

  • The right to object – gives individuals the right to object to the processing of their personal data in certain circumstances, either by telephone, email or post (see contact details below).

  • Rights in relation to automated decision making and profiling – you have the right not to be subject to a decision based solely on automated processing, including profiling.

7. Where can I find out more?

If you want to to know more about how the Council uses information, your rights or have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance, contact details:

The Data Processor – Tracey O'Neill

Oakwood House

Rawcliffe Road


East Yorkshire

DN14 6UH


Alternatively you can contact: Information Commissioner's Office:

Wycliffe House

Water Lane




Tel; 0303 1231113